Better suppliers. Fewer surprises.
Terms, orders, deliveries, bills and balances for every supplier, on one page. Compare quotes side by side, receive against the order, and pay on time.
One page for every supplier.
Everything about a supplier, and everything you have done with them, in one place.
The complete profile
Groups, contacts, addresses, currency, payment terms, price list and withholding tax, set once.
Balance and statement, any time
See what you owe today and print a statement for any period in one click.
Hold or block
Put a supplier on hold for new bills, payments or both, until a date you choose.
Three quotes. One clear winner.
Send one request to several suppliers. Compare prices, delivery and terms side by side.
One request, many suppliers
Email a request for quotation to a supplier group in one step.
Suppliers answer online
Suppliers enter their prices on their own portal. Nobody retypes a quote.
Order in one click
The winning quote becomes the purchase order, prices and all.
From order to payment, nothing slips.
Every purchase order shows where it is: approved, sent, received, billed and paid.
Approval rules
Orders above the limit you set wait for a manager before they go out.
Receive what arrived
Record partial deliveries and rejected quantities. Stock updates as goods come in.
Bill only what you received
Supplier bills follow the order and the receipt, at the price you agreed.
Received what you ordered? Now you know.
Check deliveries against the order at the door. Short, damaged or extra items are recorded before anything is billed.
Pay on time. Every time.
See what is due this week, pay several bills at once, and keep every supplier relationship in good standing.
Due dates you can see
Bills sorted by due date, with what is late flagged first.
Cheque or transfer
Pay by bank transfer or cheque, and track each issued cheque until it clears.
Withholding handled
Withholding tax is calculated on each bill and kept ready for your return.
Know who delivers.
Score each supplier on the things that matter to you, every month, automatically.
Your criteria, your weights
On-time delivery, full delivery, quality, price kept to quote, or your own measures.
Act on the score
Below the line you set, new requests and orders wait for a manager to review.
Spend only what you meant to spend.
Six controls that stop unplanned orders, surprise prices and hidden costs before they reach your books.
Purchase requests
Nothing is bought without a request. Buyers turn each request into an order in one click.
Yearly price agreements
Lock a price and quantity with a supplier for the year, then order against it at that price.
Supplier item codes
Each supplier's own code sits on the item and on every order, so the wrong part never arrives.
Returns and debit notes
Send goods back and the supplier's bill is reduced in the same step.
Where the money goes
Spend by supplier, item and month, with the trend for each.
Landed cost
Freight, customs and clearing added to each item, so your margins are real.
PremiumSupplier management comes with Grow.
Grow adds purchasing, sales and stock to the full ledger, with three people included. Landed cost, budgets and approvals come with Premium.
Compare all three plansQuestions.
Can I bring in my suppliers and their opening balances?
Yes. We import your suppliers from Excel and load each opening balance, so statements are right from day one.
Can suppliers enter their own prices?
Yes. Each supplier you invite gets a portal login to answer your quotation requests.
Can I pay part of a bill?
Yes. Pay any amount and the balance stays open on the bill and on the supplier statement.
Can I stop bills that do not match the order?
Yes. Require an order and a receipt before a bill can be booked, and flag any price that differs from the order.
Does it handle withholding tax?
Yes. Set the withholding category on the supplier and it is calculated on every bill.
Can I buy in dollars?
Yes. Each supplier can have their own currency. Exchange differences are posted when you pay.
Buy better. Starting this month.
Try it free for 14 days, or book a demo and we will set up your top suppliers with you.