Add a fixed asset

Register an asset and its depreciation schedule.

A fixed asset record holds where the asset is, who looks after it and how it depreciates. Prospera Books builds the schedule and posts each depreciation entry on its date.

1. Set up the item

   Create an item with Is Fixed Asset ticked and an Asset Category. Tick Auto create assets on purchase to create the asset from the purchase receipt.

2. Open the asset

   After the purchase, open the asset created for you, or search Asset and add one for an asset you already own.

3. Fill in the details

   Check Location, Purchase Date, Available for Use Date, Cost Center, Custodian and Department.

4. Set depreciation

   Tick Calculate Depreciation. Choose the Depreciation Method (Straight Line, Double Declining Balance, Written Down Value or Manual), the Frequency of Depreciation (Months) and the Total Number of Depreciations.

5. Existing assets

   For an asset you already own, enter the Opening Accumulated Depreciation and the Opening Number of Booked Depreciations.

6. Submit

   Select Save, then Submit. The schedule appears on the asset, and entries post on their dates.